February 1, 2020 News

Brussels Office administration

ICoRSA network seeks a Networker in Brussels, fund raiser, and general office admin

Position Summary

Institute Background:

Researchers are a highly mobile part of the global research enterprise.  Policy concerning research careers is determined internationally through a variety of global organisations. At present, there is no consistent voice representing research staff and postdoctoral scholars in international policy.

The International Consortium of Research Staff Associations (ICoRSA) will provide this collective voice, advocate on behalf of research staff and postdoctoral scholars, and inform international research policy.

The mission of ICoRSA is to expand its network among existing researcher associations, but more importantly to sow the seeds of formation of new associations in countries where RSA do not yet exist. In the emerging economies in particular, ICoRSA aims to play an ambassadorial role in developing new RSA and promoting research in general.

As a transnational membership driven organization, ICoRSA are uniquely positioned to draw on and define best practices from across the globe and to use these insights to leverage change at a national and international level :

  • Network researchers from across the globe;
  • Gather evidence on the structure of research careers globally;
  • Produce expert analyses on best practice;
  • Engage in globally informed advocacy;
  • Serve as research career ambassadors;
  • Empower research associations and researchers on:

–  International Gender issues;

–  International Mobility issues;

–  International Pension issues. ,


ICoRSA currently are lead partners in 3 EU H2020 projects

  1. MUSICA: Multiple Use of Space for Clean Island Autonomy; EU contribution €9million; UCC award €3.1M; 5-year period, start January 2020. The project will build, install and monitor a pilot demonstration floating platform which will provide all the electricity and fresh water to a small Greek island of 800 persons, and all services for an aquaculture farm.
  2. RRING project under the SwafS14 (rring.eu ): `Responsible Research and Innovation network globally’. Commenced May 2018. 3-year RIA, €3M, UCC award €0.86M with 22 partners, 18 countries, 6 subcontractors. UNESCO is the lead partner. The project will align RRI with the Sustainable Development Goals (SDGs), the second goal will be to create a global stakeholder community in RRI.

GRRIP project: www.grrip.eu  Grounding Responsible Research and Innovation in RPO; Commenced in Jan 2019; 4 year CSA, €1.5M, UCC award €0.34M, with 12 partners. The project will embed RRI into the governance frameworks of 5 Marine and Maritime institutions, including MaREI.

Salary and terms:

€75,000 per annum pro rate for 20% FTE (total of €15,000 per year: 1 days a week)

One year contract, 6 months probation

Remote/ teleworking is normal ICoRSA practice, and this can be applied to the present contract.

There may be an option to be located in an office in Brussels, sharing a space. This term is optional and not obligatory.

All taxes should be paid by the candidate according to the law in the appropriate Country (this means that the employer side of national insurance or equivalent must be paid out of the gross monthly amount noted above, resulting in a take home pay that is lower for the Employee)

Position summary

Required duties will be:

An opportunity have arisen to join our Team, to provide support to ICoRSA on a range of activities pertaining to applications for external research and other funding, including costing, pricing, and contracts negotiation across a varied projects portfolio.

You will have a good honours degree (or equivalent), and proven ability to work across a high volume portfolio of projects, each with different demands. Experience of project and contract administration in Higher Education would be advantageous.

To provide dedicated support to the research active staff in ICoRSA by providing comprehensive advice and support to researchers on issues relating to grants, contracts and tenders for externally funded research.


  1. Being the first point of contact for ICoRSA in Brussels on the development and submission of research and other funding applications and contracts;
  2. Attend workshops, information sessions and events in Brussels and elsewhere related to ICoRSA missions of research policy, careers and funding.
  3. Arrange meetings with key persons in Brussels and elsewhere to promote ICoRSA mission and services.
  4. Work with other ICoRSA staff to build ICoRSA contact lists, members, partner and key contacts, particularly focusing on Brussels persons.
  5. Assist other ICoRSA admin staff to organise Brussels located workshops and event, and training. Contributing to the development and delivery of related guidance notes, web-based resources, presentations and workshops for researchers.
  6. Preparing research proposals and other applications, working closely with ICoRSA, advising on application procedures, eligibility criteria, submission procedures (including electronic document submission as required by funders, especially the European Commission). Costing proposals, ensuring appropriate cost recovery and that applications are in compliance with the organisation’s financial regulations, strategic pricing policies, strategy for cost recovery and also funder’s terms and conditions. Preparing and submitting applications, ensuring timely despatch, to the exact format, submission deadline and that all other requirements of the funding body are adhered to, and that applications have been appropriately authorised in line with the organisation’s financial regulations including grant and contract extensions and supplements. Preparing agreements related to contracts and grant-funded activity e.g. sub-contracts and collaboration agreements, working closely with others in ICoRSA, using standard agreements, where appropriate. Processing contract and grant award acceptances, in accordance with the funders’ requirements, logging application rejections and re-submissions. Ensuring the proposal tracking system is comprehensively updated during the application process to acceptance/rejection of the award, ensuring all appropriate data is recorded for effective post-award administration of the project e.g. project milestones, payment terms and expenditure claim arrangements; also ensuring that comprehensive project research files, including all associated correspondence, are maintained and accessible.
  7. Preparing and negotiating contractual and legal agreements, working with ICoRSA, as required, concerning liabilities, intellectual property rights and price. Ensuring that key contractual obligations of the contracts and grants have been highlighted to ICoRSA directors and staff as appropriate.
  8. Liaising with the EU funding bodies on their procedures, regulations, terms and conditions. Contributing to regular reviews of the terms and conditions of the major research awarding bodies, e.g. Research Councils, charities, Government Departments and the European Commission.
  9. To support the ICoRSA directors and staff in the preparation of reports and other documents as required for internal or external audit or compliance visits.



General Skill Set

  • A graduate qualification in a field of discipline relevant to the area of investigation i.e. BSc or MSc.
  • Excellent networking skills
  • Wide range of EU contacts, in all spheres related to research and research policy
  • Experience in project management
  • Contract administration and project costing experience, preferably in industry, or in research/Higher Education
  • Previous experience of opportunities, application procedures, terms and conditions of awards of major research funding agencies e.g. European Commission, Research Councils, charities, Government Departments
  • A basic knowledge of contract law
  • Good report writing and presentation skills
  • Good analytical skills and computer skills.
  • An ability to work independently to a tight schedule.
  • Capability of working effectively within a team to achieve results.
  • Evidence of excellent organisational and communication skills.
  • High levels of initiative are encouraged.
  • Please note that Garda vetting and international police clearance check may form part of the selection process.

Measurement Criteria after 6 months

  • Succeed in ICoRSA being awarded as a partner in at least in a project with minimum value of €1000k.
  • Contribute to at least one project proposal writing and submission
  • Achieve for ICoRSA at least 30 new VIP contacts
  • Attend at least 5 EU information sessions
  • Successfully organise at least one workshop , preferably in training
  • Attend at least 3 EU research careers related workshops, eg Science Europe
  • Attend at least 3 partner meetings. Eg Eurodoc annual meeting.

For Informal Enquiries on the post candidates should contact:

Name: Nadim Adi
Title:  Dr
Email Address: mnadeemadi [@] hotmail.com

To Apply:

Please submit a:

  1. Short cover letter, detailing how your job experience matches the job specifications
  2. V. to Nadim Adi mnadeemadi [@] hotmail.com  on or before the closing date of 28th February 2020.

Supplementary Information on the Department/Research Centre and the post is available at the following URL: